Computer Shortcut Keys You Should Know, Basic Computer Shortcut Keys For Word, Excel, PowerPoint, WIN, And Others

Shortcut keys in computer help provide an easier and quicker method of navigating and executing commands when using any of the computer software. It is a set of two or more keys in the computer system that when pressed together invokes a command in software or an operating system.

The computer shortcut keys increase your productivity during operation by invoking commands with a few keystrokes. It doesn’t mean that the computer cannot be accessible without the shortcut keys. Without the computer shortcut keys, the computer can be accessed only through a menu, a mouse, or through any other means.

The shortcut keys in any computer are commonly accessed by using the Alternate (Alt) key on the IBM compatible computers, Command key on the Apple computers, Control (Ctrl) key, or the Shift key in conjunction with another key or keys when using Windows, Mac or any other operating system (OS).

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Applying Shortcut Keys

In the application of shortcut keys in the computer system, it is done by pressing and holding either the Ctrl key, Alt key, Shift key and then presses any other key or both keys at the same time. For example, the shortcut key “Ctrl+S” is telling you to press and hold the Ctrl key, and then press the S key at the same time. This command simply means ADDITIONAL SAVE when you have done the first time saving, and also means SAVE AS (first time saving) if you have not saved your work before.

Following the advancement of the computer today, there is no doubt in saying that it has become a very important part of our daily activities! If you’re a frequent computer user then you must know about the keyboard shortcut keys. Contain in this post is a list of commonly used shortcut keys that can provide an easier and quicker method of using any computer programs instead of using the mouse and navigating around the monitor screen.

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Basic Computer Shortcut Keys For Word, Excel, PowerPoint, WIN, And Others.

Basic Computer Shortcut Keys

List of basic computer shortcut keys

The basic PC shortcut keys are those shortcuts frequently used in the computer window environments. See below for the computer basic shortcut keys:

Shortcut KeysMeaning
Alt+FFile menu options in current program.
Alt+EOpen Edit options in current program.
Alt+TabSwitch between open programs.
F1View help information (Note, F1 key is used by almost every Windows program to display help).
F2Turn ON and OFF the computer WIFI
Fn+F2Rename a selected file.
F5Refresh the current program window or Open the browser
Ctrl+DBookmarks the current page in most Internet browsers or Open the Font dialog box.
Ctrl+NCreate a new or blank document in some software, or open a new tab in most Internet browsers.
Ctrl+OOpen a file in the current software.
Ctrl+ASelect all highlighted text.
Ctrl+BMake selected text to be bold.
Ctrl+IMake selected text to be in italics.
Ctrl+UMake selected text to be underlined.
Ctrl+FOpen find window for current document or window.
Ctrl+SSave current document file (Additional saving)
Ctrl+XCut selected item or text.
Shift+DelCut selected item.
Ctrl+CCopy selected item.
Ctrl+InsCopy selected item
Ctrl+VPaste
Shift+InsPaste
Ctrl+YRedo last action.
Ctrl+ZUndo last action.
Ctrl+KInsert hyperlink for selected text.
Ctrl+POpens the Print Properties box for the current page or document.
HomeGoes to beginning of current line.
Ctrl+HomeGoes to beginning of document.
EndGoes to end of current line.
Ctrl+EndGoes to end of document.
Shift+HomeHighlights from current position to beginning of line.
Shift+EndHighlights from current position to end of line.
Ctrl+Left arrowMoves one word to the left at a time.
Ctrl+Right arrowMoves one word to the right at a time.
Ctrl+EscOpen the Start menu.
Ctrl+Shift+EscOpen Windows Task Manager.
Alt+F4Close the currently active program.
Alt+EnterOpen the properties for the selected item (file, folder, shortcut, etc.).

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Microsoft Windows shortcut keys list

Microsoft windows are one of the world’s best, and also the popular OS (operating system), it has numerous shortcut keys that will enhance its users working conditions and help them carry out their works easily instead of navigating the mouse around the monitor screen. The table below shows Microsoft Windows shortcut keys you should know:

Shortcut KeysMeaning
Alt + TabSwitch between open applications.
Alt + Shift + TabSwitch backward between open applications.
Alt + Print ScreenCreate screenshot for the current program.
Ctrl + Alt + DelReboot/Windows task manager.
Ctrl + EscBring up the start menu.
Alt + EscSwitch between applications on the taskbar.
F2Rename selected icon.
F3Start find from the desktop.
F4Open the drive selection when browsing.
F5Refresh contents.
Alt + F4Close current open program.
Ctrl + F4Close window in program.
Ctrl + Plus KeyAutomatically adjust widths of all columns in Windows Explorer.
Alt + EnterOpen properties window of selected icon or program.
Shift + F10Simulate right-click on selected item.
Shift + DelDelete programs/files permanently.
Holding Shift During Boot upBoot safe mode or bypass system files.
Holding Shift During Boot upWhen putting in an audio CD, will prevent CD Player from playing.

Special Characters Computer Shortcut Keys

This shortcut keys in the table below helps you to insert special characters using the keyboard shortcut keys:

Shortcut KeysSpecial Character Meaning
Alt+0224à
Alt+0232è
Alt+0236ì
Alt+0242ò
Alt+0241ñ
Alt+0228ä
Alt+0246ö
Alt+0252ü
Alt+0248ø
Alt+0223ß
Alt+0198Æ
Alt+0231ç
Alt+0191¿
Alt+0176°  (degree symbol)
Alt+0177±  (plus/minus symbol)
Alt+0153
Alt+0169©
Alt+0174®
Alt+0128€  (Euro currency)
Alt+0162¢  (Cent symbol)
Alt+0163£  (British Pound currency)
Alt+0165¥  (Japanese Yen currency)

Word shortcut keys (Microsoft word and others)

Microsoft word is one of the popular word processing (word document) applications used worldwide and as such, they are never left out when there are any updates. The table below shows Microsoft Word shortcut keys:

Shortcut KeysMeaning
Ctrl + ASelect all contents of the page.
Ctrl + BBold highlighted selection.
Ctrl + CCopy selected text.
Ctrl + XCut selected text.
Ctrl + NOpen new/blank document.
Ctrl + OOpen options.
Ctrl + POpen the print window.
Ctrl + FOpen find box.
Ctrl + IItalicise highlighted selection.
Ctrl + KInsert link.
Ctrl + UUnderline highlighted selection.
Ctrl + VPaste.
Ctrl + YRedo the last action performed.
Ctrl + ZUndo last action.
Ctrl + GFind and replace options.
Ctrl + HFind and replace options.
Ctrl + JJustify paragraph alignment.
Ctrl + LAlign selected text or line to the left.
Ctrl + QAlign selected paragraph to the left.
Ctrl + EAlign selected text or line to the center.
Ctrl + RAlign selected text or line to the right.
Ctrl + MIndent the paragraph.
Ctrl + THanging indent.
Ctrl + DFont options box.
Ctrl + Shift + FChange the font.
Ctrl + Shift + >Increase selected font +1.
Ctrl + ]Increase selected font +1.
Ctrl + [Decrease selected font -1.
Ctrl + Shift + *View or hide non printing characters.
Ctrl + (Left arrow)Move one word to the left.
Ctrl + (Right arrow)Move one word to the right.
Ctrl + (Up arrow)Move to the beginning of the line or paragraph.
Ctrl + (Down arrow)Move to the end of the paragraph.
Ctrl + DelDelete word to the right of the cursor.
Ctrl + BackspaceDelete word to the left of the cursor.
Ctrl + EndMove cursor to end of the document.
Ctrl + HomeMove cursor to the beginning of the document.
Ctrl + SpaceReset highlighted text to default font.
Ctrl + 1Single-space lines.
Ctrl + 2Double-space lines.
Ctrl + 51.5-line spacing.
Ctrl + Alt + 1Change text to heading 1.
Ctrl + Alt + 2Change text to heading 2.
Ctrl + Alt + 3Change text to heading 3.
F1Open help.
Shift + F3Change case of selected text.
Shift + InsertPaste.
F4Repeat the last action performed (Word 2000+).
F7Spell check selected text and/or document.
Shift + F7Activate the thesaurus.
F12Save as.
Ctrl + SSave.
Shift + F12Save.
Alt + Shift + DInsert the current date.
Alt + Shift + TInsert the current time.
Ctrl + WClose document.

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Outlook shortcut keys

The following are Microsoft Outlook shortcut keys:

Alt + SSend the email.
Ctrl + CCopy selected text.
Ctrl + XCut selected text.
Ctrl + POpen print dialog box.
Ctrl + KComplete name/email typed in address bar.
Ctrl + BBold highlighted selection.
Ctrl + IItalicize highlighted selection.
Ctrl + UUnderline highlighted selection.
Ctrl + RReply to an email.
Ctrl + FForward an email.
Ctrl + NCreate a new email.
Ctrl + Shift + ACreate a new appointment to your calendar.
Ctrl + Shift + OOpen the outbox.
Ctrl + Shift + IOpen the inbox.
Ctrl + Shift + KAdd a new task.
Ctrl + Shift + CCreate a new contact.
Ctrl + Shift+ JCreate a new journal entry.

Excel shortcut keys

See the table for Microsoft Excel shortcut keys:

Shortcut KeysMeaning
F2Edit the selected cell.
F5Go to a specific cell.
F7Spell check selected text and/or document.
F11Create chart
Ctrl + Shift + ;Enter the current time.
Ctrl + ;Enter the current date
Alt + Shift + F1Insert new worksheet.
Shift + F3Open the Excel formula window.
Shift + F5Bring up the search box
Ctrl + ASelect all contents of a worksheet.
Ctrl + BBold highlighted selection.
Ctrl + IItalicize highlighted selection.
Ctrl + CCopy selected text.
Ctrl + VPaste
Ctrl + DFill
Ctrl + KInsert link
Ctrl + FOpen find and replace options.
Ctrl + GOpen go-to options.
Ctrl + HOpen find and replace options.
Ctrl + UUnderline highlighted selection.
Ctrl + YUnderline selected text.
Ctrl + 5Strikethrough highlighted selection.
Ctrl + OOpen options.
Ctrl + NOpen new excel work book.
Ctrl + POpen print dialog box.
Ctrl + SSave.
Ctrl + ZUndo last action.
Ctrl + F9Minimize current window.
Ctrl + F10Maximize currently selected window.
Ctrl + F6Switch between open workbooks/windows.
Ctrl + Page up & Page DownMove between Excel worksheets in the same document.
Ctrl + TabMove between two or more open Excel files
Alt + =Create the formula to sum all of the above cells.
Ctrl +Insert the value of above cell into the current cell.
Ctrl + Shift + !Format number in comma format.
Ctrl + Shift + $Format number in currency format.
Ctrl + Shift + #Format number in date format.
Ctrl + Shift + %Format number in percentage format.
Ctrl + Shift + ^Format number in scientific format.
Ctrl + Shift + @Format number in time format.
Ctrl + (Right arrow)Move to next section of text.
Ctrl + SpaceSelect entire column.
Shift + SpaceSelect entire row.
Ctrl + WClose document.

Basic PowerPoint shortcut keys

See the table for Microsoft Power Point shortcut keys:

Shortcut KeysMeaning
Ctrl + NCreate a new presentation document
Ctrl + OOpen an existing presentation document
Ctrl + SSave a presentation
Alt + F2 or F12Open the Save As dialog box
Ctrl + W or Ctrl + F4Close a presentation
Ctrl + QSave and close a presentation
Ctrl + ZUndo an action
Ctrl + YRedo an action
Ctrl + F2Print Preview View
F1Open the Help pane
Alt + QDirects to the “Tell me what you want to do” box
F7Check for spellings
Alt or F10Turn the key tips to ‘on’ or ‘off’
Ctrl + F1Show or hide the ribbon
Ctrl + FSearch in a presentation or use Find and Replace
Alt + FOpen the File tab menu
Alt + HGo to the Home tab
Alt + NOpen the Insert tab
Alt + GOpen the Design tab
Alt + KGo to the Transitions tab
Alt + AGo to the Animations tab
Alt + SGo to the Slide Show tab
Alt + RGo to the Review tab
Alt + WGo to View tab
Alt + XGo to the Add-ins tab
Alt + YGo to the Help tab
Ctrl + TabSwitch between open presentations

Click Here to See more Power Point Shortcut Keys.

WINKEY Shortcuts Keys

The following are WINKEY shortcuts keys you should know:

Shortcut KeysMeaning
WINKEY + DBring desktop to the top of other windows.
WINKEY + MMinimize all windows.
WINKEY + SHIFT + MUndo the minimize done by WINKEY + M and WINKEY + D.
WINKEY + EOpen Microsoft Explorer.
WINKEY + TabCycle through open programs on the taskbar.
WINKEY + FDisplay the Windows Search/Find feature.
WINKEY + CTRL + FDisplay the search for computers window.
WINKEY + F1Display the Microsoft Windows help.
WINKEY + ROpen the run window.
WINKEY + Pause /BreakOpen the system properties window.
WINKEY + UOpen utility manager.
WINKEY + LLock the computer (Windows XP & later).

Conclusion

This article aims to enlighten you on the basic computer keyboard shortcuts to enhance your works faster and easier. Compiled in the above tables are all the keyboard combinations in Microsoft PowerPoint, Excel, Word, and others that will forever help you in speeding up your work and improving your efficiency when working on any computer environment (window). Let’s know your question on this and will reply to you as soon as possible.

Njoku Valentine

Hi! Am Njoku Valentine Ernest popularly known as ValErnest, am the admin of GenGuide blog, I love sharing general guides ranging from tech gist, updates, reviews, latest happening, and listing in any area that may interest my audience. Am a graduate of The Federal Polytechnic Bida, Niger State in the Computer Science department.

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