Useful Shortcut Keys In PowerPoint To Speed Up Your Work And Improve Your Efficiency

Are you one of the frequent PowerPoint users looking for all the best PowerPoint shortcut keys to use so as to enable you to do your work fast without the struggle of dragging and moving the computer mouse around the desk. Covered in this post on PowerPoint shortcut keys are:

  • Basic PowerPoint shortcut keys
  • PowerPoint shortcut keys for selecting, navigating texts & objects
  • PowerPoint shortcut keys for editing and formatting
  • PowerPoint shortcut keys when working on Slideshows

Microsoft PowerPoint is one of the first presentation tools widely in use today. It comes with a host of features to enable users to achieve their possible goals. Knowing the shortcut keys secret behind this program helps to speed up your work and improve your efficiency.

You might think you are familiar with the program but the truth is that you’ll be surprised by the variety of keyboard combinations that PowerPoint has to enable you to speed up your work to enhance your productivity.

In this article, we’ve brought together a list of some of the most essential Microsoft PowerPoint key shortcuts you might need to know. You’re advised to read on for the most essential PowerPoint shortcut keys you need to know to carry out the task easier without struggling with the mouse.

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The Basic Microsoft PowerPoint Shortcut Keys You Need To Know

microsoft powerpoint shortcut keys

First of all, before we start, let us take a quick look at some of the most basic and generally used keyboard shortcuts in PowerPoint that are used for opening, closing, and switching between multiple presentation documents, including navigating through the Ribbon and others.

Shortcut KeysMeaning
Ctrl + NCreate a new presentation document
Ctrl + OOpen an existing presentation document
Ctrl + SSave a presentation
Alt + F2 or F12Open the Save As dialog box
Ctrl + W or Ctrl + F4Close a presentation
Ctrl + QSave and close a presentation
Ctrl + ZUndo an action
Ctrl + YRedo an action
Ctrl + F2Print Preview View
F1Open the Help pane
Alt + QDirects to the “Tell me what you want to do” box
F7Check for spellings
Alt or F10Turn the key tips to ‘on’ or ‘off’
Ctrl + F1Show or hide the ribbon
Ctrl + FSearch in a presentation or use Find and Replace
Alt + FOpen the File tab menu
Alt + HGo to the Home tab
Alt + NOpen the Insert tab
Alt + GOpen the Design tab
Alt + KGo to the Transitions tab
Alt + AGo to the Animations tab
Alt + SGo to the Slide Show tab
Alt + RGo to the Review tab
Alt + WGo to View tab
Alt + XGo to the Add-ins tab
Alt + YGo to the Help tab
Ctrl + TabSwitch between open presentations

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Microsoft PowerPoint shortcut keys for selecting, navigating texts & objects

In the following section, we are going to show you tons of helpful keyboard shortcuts in the PowerPoint program that can be used for navigating throughout a PowerPoint document window easily. Thus, you can try out these PowerPoint shortcut keys which will enable you to select a text within text boxes alongside different objects on a slide with much ease than using the mouse. They are:

Shortcut KeysMeaning
Ctrl + ASelect all the objects on an active slide
TabSelect or move on to the next object on a slide
Shift + TabSelect or move to a previous object on a slide
HomeGo back to the beginning of the slide
EndGo to the end of the slide
PgDnGo to the next slide
PgUpGo the previous slide
Ctrl + Up / Down ArrowMove a slide up or down in the presentation document (you will need to click on a slide thumbnail before performing this shortcut)
Ctrl + Shift + Up / Down ArrowMove a slide to the beginning or end of your presentation document (click on a slide thumbnail first)

Microsoft PowerPoint shortcut keys for editing and formatting

The following keyboard shortcuts in PowerPoint will save you time so that you can edit and format in a snap way. With these shortcuts keys, speeding up your work is achieved.

Shortcut KeysMeaning
Ctrl + XCut the selected text, object, or slide
Ctrl + C or Ctrl + InsertCopy the selected text, object, or selected slide
Ctrl + V or Shift + InsertPaste the selected text, object, or slide
Ctrl + Alt + VOpen the Paste Special dialog box
DeleteDelete the selected text, object, or slide
Ctrl + BToggle bold on the selected text
Ctrl + IToggle italics on the selected text
Ctrl + UAdd or remove underline to selected text
Ctrl + ECenter align the selected text
Ctrl + JJustify the selected text
Ctrl + LLeft align the selected text
Ctrl + RRight align the selected text
Ctrl + TDisplay the Font dialog box after text or object is selected
Ctrl + KInsert a hyperlink
Ctrl + MInsert a new slide
Ctrl + DDuplicate the selected object or a slide (for selecting a slide, you will first need to click on a slide thumbnail)

Useful Microsoft PowerPoint shortcut keys for Slideshows

Once you are done compiling your PowerPoint presentation (document) and ready to view the presentation as a slideshow, these keyboard combinations should come in handy.

Shortcut KeysMeaning
F5Play the presentation from the start
Shift + F5Play the presentation from the current slide
Ctrl + PAnnotate using a Pen tool while playing the slideshow
N or Page DownMove to the next slide while playing the slideshow
P or Page UpReturn to the previous slide while playing the slideshow
BChange the screen to black during a slideshow (Press B again to return to the slideshow)
EscEnd the slideshow

Conclusion

Compiled in the above list are all the keyboard combinations in Microsoft PowerPoint that will forever help you in speeding up your work and improving your efficiency when working in a PowerPoint environment. Let’s know your question on this and will reply to you as soon as possible.

Njoku Valentine

Hi! Am Njoku Valentine Ernest popularly known as ValErnest, am the admin of GenGuide blog, I love sharing general guides ranging from tech gist, updates, reviews, latest happening, and listing in any area that may interest my audience. Am a graduate of The Federal Polytechnic Bida, Niger State in the Computer Science department.

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